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Save Emails and Attachments


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60,318 users

Overview

Download email messages and file attachments from Gmail to Google Drive automatically. Emails are archived as PDF files.
Save Emails is a Gmail Archiving add-on to help you download email messages and file attachments from Gmail to Google Drive. The email threads are converted into high-quality print-ready PDF files while the file attachments are saved in their original format in Google Drive.

You can use the Gmail archiver to backup important emails, video files, large images, Microsoft Office documents, travel receipts and other emails easily from Gmail to your Google Drive. It works with Gmail, Google Inbox and G Suite (or Google Apps) accounts.

Attorneys have used Save Emails to download and print all email correspondence related to a litigation with few clicks. Teachers can download student assignments in respective folders automatically. Corporate users can save Uber receipts for claiming expenses. Sellers can archive PayPal invoices and payment receipts as PDFs.

To get started, use the built-in wizard to create a rule and any email message in Gmail that matches this rule will be saved to a specific folder in your Google Drive. Unlike email automation solutions like IFTTT or Zapier that only work on new and incoming messages, the Save Emails add-on can also send old emails to your Google Drive. All the activity is logged inside a Google Spreadsheet for quick search and reference.

Check the documentation at https://bitly.com/SaveGmailTutorials to know more about capabilities of Save Emails addon.

For instance, you can have a rule where emails from Expedia and Trip Advisor are automatically saved to the Travel folder in your Google Drive. Or a rule where all emails with "backup" in the subject line are saved to the project folder in Google Drive. If you are running out of space in your Gmail account, you can setup a rule for message size and all emails with large attachments are saved to Drive.

The program runs in the background, once every hour, but you also have an option to run the rules manually. Go to Add-ons > Saves Emails and Attachments > Manage Rules and select any rule from the dropdown to process it immediately.

You can save the email messages and the included file attachments to your Drive. You can organize the saved emails in date-based sub folders to avoid cluttering the main folder.

It is now possible to customize the file names of saved emails and attachments with variables. For instance, you can put attachment name {{Sender}} {{Subject}} {{AttachmentName}} to include the sender's name  and the email subject in the attachment file name.

You can also choose to overwrite files in Google Drive if an attachment with a similar name already exists in the same folder. Google Drive allows you to have multiple files with a similar name in the same folder.

The add-on is free and fully functional. If you however upgrade to the premium version of Save Emails, you get extra features including:

1. Create unlimited number of rules for downloading Gmail messages to Google Drive.
2. Emails are saved at a faster rate (every 15 minutes while the free edition downloads emails once every hour)
3. You get free email support for 90 days.
4. Rename PDF files and email attachments based on the email subject, sender or date.
5. Save emails in separate folders based on the email meta data.
6. Allow or disallow saving of file attachments of specific types
7. Overwrite existing Google Drive files (useful for keeping a single copy of disk backups)
8. Specify your own custom formats for printing dates in PDF files.
9. Save PDF files in your own Drive folder or a shared folder owned by another user in the organization.

To upgrade to premium, go to Add-ons menu - Save Emails - Upgrade to Premium. Or visit the link http://gum.co/GA02 (multiple seat licenses are available for Google Apps domains as well)

Help Manual - https://bitly.com/SaveGmailTutorials 

Premium Upgrade - https://gum.co/GA02

Email Support - amit@labnol.org

Video tutorial: http://youtu.be/JfyfqM5Ww8k

Twitter: http://twitter.com/labnol

Details

Version: 84
Updated: April 19, 2017
Language: English